Email classification

Email classification makes it possible to classify outgoing messages into different protection classes depending on the vulnerability of their content.

See Email protection classification configuration.

  • Administrators can define the email classifications and specify certain transmission paths and settings.

  • The administrator has the option to decide whether classification of emails is either always mandatory, or optional.

  • The administrator may also specify whether a particular classification is pre-set or the selection is not pre-defined, so a classification must be deliberately selected each time before a message can be sent.

  • Restrict permissible recipients / Avoid incorrect addressing: It is possible to limit the number of recipients per protective classification. This provides additional security because it can be guaranteed that no accidental recipients become part of a transfer.

  • It is possible define up to 25 different classification levels and assign their own names, descriptions and color codings from the MS Outlook color palette.

If the feature is activated, there is a button for the classification next to the button Send with Cryptshare.

email classification

For each available level there is a brief description and a tooltip, which makes it easier for the user to select the correct classification for a message.

For each classification level, the administrator can determine whether the message has to be sent via Cryptshare, whether the selection of Cryptshare as a transport path is optional for the user, or whether Cryptshare is not to be used.

Transfer dialog settings

If Cryptshare is the transport medium, the administrator can pre-set each available transfer option in the Transfer dialog, and decide whether this setting is changeable by the user. If not, he can also decide whether to display the non-changeable value in the transfer options or to hide the entire option.

The settings for the maximum retention time and the available password options already set in the policy, can only be further restricted by the classification.

If the settings are made so that the user does not have to make any entries, the entire step of displaying transfer options can be skipped.